Application for a Goethe Card

Picture

  • Please use a high-contrast colour photo of the entire face in current passport format.
  • Please note that your face will have to be clearly recognisable for use of your card, e.g. on the Rhein-Main-Verkehrsverbund (RMV)
    local transport services.
  • Your photo must fit the required space precisely (35x45 mm).
  • Please do not use scanned photos with a resolution of less than 1200 dpi.
  • Please do not use staples, liquid glue or photo-fixers to affix your photo; please only use a gluestick!
  • Please write your name and enrolment number on the reverse side of the photo, in case the photo becomes detached.

What for and how to sign?

I have read and agree to the regulations for use of the computer centre (General Policy of Use for the ICT Infrastructure (HRZ)) and the
regulations for use of the Goethe University library system (Policy of Use for the Library System of the Goethe-Universität (Bibliotheks-
benutzungsordnung)
) I herewith apply for the issue of my Goethe-Card
Town, date : ____________ Signature : _____________

Notes on archived data / data protection

Enrolment, renewal of enrolment and unenrolment are processed using an automated system, as are the personalised student Internet
messages and the lending and ordering of books and other materials from the University library. In order for this automated system to
function properly, it is essential for the University to archive and process your personal data .
The legal grounds for the processing of your personal data are formed by the most recent and valid versions of the Ordinance on the
Enrolment Process and the Processing of Personal Data of the Universities and Institutes of Higher Education of Hessen (Verordnung
über das Verfahren der Immatrikulation und die Verarbeitung personenbezogener Daten an den Hochschulen des Landes Hessen
[Hessische Immatrikulationsverordnung]) dated 29 December 2003 (Law and Ordinance Gazette [GVBl.] 2004 I pg. 12), the Articles of
Association of Johann Wolfgang Goethe University on Student Identification Chip Cards (Satzung der Johann Wolfgang
Goethe-Universität zum Studienausweis als Chipkarte [Chipkartensatzung]) dated 6 September 2006 , the General Regulations on Use
of the Information Processing and Communications Infrastructure of Johann Wolfgang Goethe University (Allgemeine Nutzungsordnung
für die Informationsverarbeitungs- und Kommunikations-Infrastruktur der Johann Wolfgang Goethe-Universität [Allgemeine
IuK-Nutzungsordnung]) dated 5 June 2001 and the Regulations on Use of the Library System of the Johann Wolfgang Goethe
University (Benutzungsordnung für das Bibliothekssystem der Johann Wolfgang Goethe-Universität [Bibliotheksbenutzungsordnung])
dated 23 September 2005.

1. Which user data will be archived?

  • Student administration (student secretary)
    birth, course or courses of study and corresponding study modules, enrolment no., date of enrolment and of unenrolment,
    periods of vacation from studies, exemptions from fee payments, type of examinations and dates and results of examinations.
  • Goethe-Card (student ID card)
    The following data may be archived in the contactless data chip on your card: library account no., enrolment no., electronic
    cash facility, status of card holder (student), period of validity of the card, unique card serial no., issuing institute and technical
    processor data
  • Computer centre (account)
    Name, surname, enrolment no. and subject of study (department/faculty)
  • Library /personal data
    Identification document no., name, surname, date of birth, classification no. for occupation, address (town, street, house no., if
    necessary separately for main residence and postal address), passport no. (encrypted) for online orders and enquiries with
    regard to status of borrowing account. If participating in 'myUB', your personal settings will be archived. Participation in 'myUB'
    is voluntary.
  • Library /data on borrowed material and fees
    Data may be collected, archived and processed pursuant to the most recent and valid versions of the Regulations on Use of
    the Library System of the Johann Wolfgang Goethe University (Benutzungsordnung für das Bibliothekssystem der Johann
    Wolfgang Goethe-Universität [Bibliotheksbenutzungsordnung]) dated 23 September 2005 and the Costs Ordinance for the Use
    of the Library System (Fees, Expenses and Charges) (Kostenordnung für die Benutzung des Bibliothekssystems (Gebühren,
    Auslagen und Leistungsentgelte) [Bibliothekskostenordnung]) dated 23 September 2005.

2. When will data be deleted?

  • Student secretary
    The personal data not specified in section 17 of the Hessian Student Enrolment Ordinance (Hessische Immatrikulationsverordnung)
    will be deleted within one year of unenrolment; the data specified in section 1 above will only be deleted after 60 years.
  • Library
    All personal data will be deleted as follows: in the case of borrowed items, upon return of the borrowed item; in the case of
    outstanding fees, upon payment of the outstanding fees.
  • Computer centre
    Upon unenrolment. Upon request your account can be deleted before unenrolment.

3. Will your data be passed on to third parties?

  • Student secretary
    Pursuant to sections 18 to 22 of the Hessian Student Enrolment Ordinance (Hessische Immatrikulationsverordnung), personal
    data may be passed on to the student body, the student union, the library, the responsible Ministry and the responsible health
    insurance company. Communication of your details to other offices and authorities may be permissible if this is required in
    order to fulfil your legal obligations.
  • Library
    Personal data and details of borrowed items and outstanding fees will be used exclusively for library purposes. In the event of
    the breakdown of the electronic payment system (see section 5 below), personal details may be passed on to the cashier at the
    payment desk.
  • Computer centre
    Data will be used exclusively for University purposes. Communication of your details to other offices and authorities may be
    permissible if this is required in order to fulfil your legal obligations. Please note: your e-mail address in particular will NOT be
    passed on to third parties.

4. Your consent

  • Student secretary
    Pursuant to section 2 (Applications for Enrolment) of the Hessian Student Enrolment Ordinance (Hessische
    Immatrikulationsverordnung), the applicant is obliged to submit his/her personal data to the university or institute of higher
    education to which he/she is applying. Without this personal data it will be impossible to complete enrolment.
  • Library
    Your student identification card (Goethe Card) is simultaneously your library card. Without your consent to the archiving of
    personal data it will be impossible to activate your library card and borrowing account, as well as to activate the personalised
    Internet messaging system and to use the system for borrowing and ordering books and other materials.
  • Computer centre
    You will not be able to activate or delete your account. Computer centre accounts and the personalised Internet messaging
    system, which requires a computer centre account, will not be accessible (e.g. e-mail and WLAN).

5. Electronic payment system

  • Your student identification card contains an electronic payment function that enables cashless payment of small sums within
    the University, in some libraries and in the student union of the Johann Wolfgang Goethe University. The processing of
    payments is the responsibility of the student union. Cashless payments are processed by recording the payment amount and
    the bank account details of the payer and communicating this data to the relevant bank.
  • Payment takes place anonymously, i.e. the cashier at the payment desk books the amount to be paid on the card and this is
    then stored on a shadow account on the computer system using only the serial number of the card. Data on purchases and
    consumption are not stored in the system. The cashier can not view the name or the library account no. of the cardholder. This
    data may only be transferred when it is required in cases of breakdown of the electronic payment system.
  • The use of the electronic payment system is voluntary.